Location: Walter E. Washington Convention Center in Washington, D.C.
Annual Meeting dates:
- Exhibition Hall open: Thursday, Sept. 18 through Friday, Sept. 19
- Full conference dates: Monday, Sept. 15 through Saturday, Sept. 20
- Booth space with 8′ draped back wall and 3′ draped side rail (in-line booths only)
- A company identification sign (in-line booths only)
- Two exhibitor badges per 100 square feet of booth space
- Access to plenary sessions and Poster Session
- Complete online exhibitor listing on the Annual Meeting website via the virtual Exhibit Hall Floor Plan, online web program and AAOMS Events mobile app
- Exhibitor listing (booth #, company name, city, state, phone, email, URL and product categories) in the printed Annual Meeting Final Program (subject to publication deadlines)
- Opportunity to earn priority points for exhibiting in 2025
- Access to the Exhibitor Lounge
- 24-hour Exhibit Hall perimeter security service
- Networking lunch on Friday
- Note: Booth floor covering is mandatory and must be provided by the exhibitor (Not included in the booth fee)
Sample 10′ x 10′
Everything else, from carpet to furniture to electricity and internet to trash cans, must be ordered from AAOMS’s vendors or shipped to the show site by the exhibitor.
- Floor covering for your booth – Floor coverings are required. You can either bring your own floor covering or rent from GES Exposition Services (GES), AAOMS’s general services contractor. GES ordering information can be found in AAOMS’s Exhibitor Service Kit (coming in late May 2025).
- Booth furnishings – Any furnishings including a table, chairs, a wastebasket and any kind of lighting must be brought in by you or rented from GES.
- Electrical power – You must order any electrical power service to be connected to your booth space. You can order power from the Exhibitor Service Kit.
- Wi-Fi – There will be Wi-Fi service in the Exhibit Hall. Please note that if you plan to do business, AAOMS recommends purchasing a hard line in the event the Wi-Fi becomes spotty or goes down for any reason. You can order Wi-Fi service in the Exhibitor Service Kit.
- Lead retrieval – You can purchase a lead retrieval system from AAOMS’s registration vendor that will allow you to scan attendee badges and collect their contact information. This can be purchased in advance via the Exhibitor Service Kit.
NEW! Email addresses will be included in lead retrieval this year.
- Additional exhibitor badges – Every exhibitor is granted two badges per 100 square feet of booth space. Additional badges cost $105 in advance or $125 on-site. Exhibitor badge registration will open in late summer.
Each year, AAOMS provides an Exhibitor Service Kit, which includes ordering forms and pricing from GES, AAOMS’s general services contractor, as well as exclusive and recommended vendors. The Exhibitor Service Kit will become available on the Annual Meeting website in late May 2025.
In-line, island and booths conducting retail sales have specific design requirements that protect the sight lines of neighboring booths and maintain the flow of traffic in the aisles. For complete design requirements for your booth, consult the AAOMS Booth Construction and Layout. If you have questions regarding your design, contact Robin Gathman at [email protected].
You must submit a floor plan for approval if:
- You have an island booth (a booth that is open on all four sides, typically measuring at least 20’x20′ or 400 square feet)
- You have an end-cap booth (an end-cap booth is exposed to aisles on three sides and composed of two booths)
You must submit plan view and elevation view drawings of your booth. Please submit these designs via the Booth Design Approval Form.
Note: Booths of the types indicated above that do not have pre-approved floor plans (designs) will not be allowed to set up at the 2025 AAOMS Annual Meeting.
AAOMS does allow end-cap booths only on 20-foot cross aisles.
Yes. All gifts, giveaways and contest items are subject to approval by AAOMS. All exhibitors who plan to distribute giveaways must complete the Booth Activity and Giveaway Form.
Yes. The specific rules regarding these presentations are available in the AAOMS Exhibitor Rules and Regulations.
Orchid Events is the official housing service for the 2025 AAOMS Annual Meeting and can help you with all your housing needs.
For more information and important deadlines visit the housing page.
HOUSING ALERT: Orchid Events is the only official housing agent for the Annual Meeting. Beware of companies not authorized by AAOMS. While resellers may contact you offering housing services, they are not endorsed by or affiliated with AAOMS. Entering into financial arrangements with such entities may have costly consequences. Don’t risk losing reservations or incurring hidden costs from unauthorized sources.
GES will begin receiving freight in the Advance Warehouse on Tuesday, Aug. 12; freight must be received by Wednesday, Sept. 10 to avoid freight surcharges. Shipping in advance to the GES warehouse allows you to confirm your materials have arrived and assures that your materials will be in your booth when you arrive. GES provides detailed instructions for shipping to the AAOMS Annual Meeting in its Exhibitor Service Kit.
Each exhibitor receives two complimentary exhibitor badges for every 100 square feet of booth space rented. It is highly recommended, as well as convenient and easy, to register your booth staff for their badges online. The badge portal will open in late summer.
Additional badges can be purchased for $105 prior to the deadline. On-site badge purchase cost is $125.
When you pick up your exhibitor badges on-site, you may choose between two different methods of badge pick-up:
- If you are the single contact for your group and you have received the group confirmation, you may avoid lines at the full-service desk and use the Express Pick-Up kiosk. This will allow you to print all your badges at once so that you may distribute them to your staff.
(Note: You should only choose this method if you are certain that you will be able to distribute all of your badges. If some members of your staff need to pick up their own badges on a “will-call” basis, you should visit the full-service exhibitor registration desk and only request the badges you can distribute directly.)
- If each member of your staff has received an individual confirmation, they may pick up their badge at the full-service exhibitor registration desk.
| Wednesday, Sept. 17 | 8 a.m. – 5 p.m. |
| Thursday, Sept. 18 | 7:30 a.m. – 4:30 p.m. |
| Friday, Sept. 19 | 8:30 a.m. – 5:15 p.m. |
AAOMS offers a pre-registration list, which will be available for a limited time leading up to the Annual Meeting. AAOMS also offers a post-attendance list for six months after the meeting.
There is a charge for both lists. Lists are single use, do not contain email addresses and are available in Excel format. Download the attendee mailing list order form.
