AAOMS Annual Meeting Emergency Information

AAOMS is committed to the safety and well-being of its conference attendees, exhibitors and guests. The information on this page is intended to provide general guidance on how best to prepare and respond to an emergency.

This page also will be used to relay information to AAOMS registrants and family members in the event of an emergency or natural disaster that severely affects AAOMS.

Lost and Found

Seattle Convention Center Summit

A box containing lost-and-found items is located at the AAOMS Attendee Registration Center. Attendees with items that are lost may fill out a Lost and Found Form containing a description of the item and contact information at the Attendee Registration Center.

At the end of the conference, items are turned into the Convention Center’s public safety division, which can be contacted by calling 206-694-5000.

Hyatt Regency Seattle (headquarters hotel)

Lost and found items are turned into the hotel’s security office. Contact the hotel’s front desk at 206-973-1234 to inquire about lost and found items.  

On-site First Aid

Seattle Convention Center Summit

First Aid hours:

Seattle Convention Center Summit’s first aid is located on Level EX.

Hyatt Regency Seattle (headquarters hotel)

Guests are directed to visit First Aid at Seattle Convention Center Summit during open hours listed above. For concerns outside of these hours, see the concierge for further assistance.

Tips for Staying Safe

• Always carry a portable cell phone battery charger or phone cord with you.
• Wear your name badge (or wristband when applicable) to all AAOMS events and inform an AAOMS staff member if you see anything suspicious.
• For personal safety reasons, do not wear your name badge when you are outside of the convention center away from conference functions.
• Always know your closest emergency exit.

Be familiar with surroundings

It is everyone’s responsibility to be familiar with their surroundings. When entering a meeting room, hotel room or public space, take account of what is around you:

• Locate the nearest bathroom, main exit and fire/emergency exit.
• Determine where the closest house phone is to your location.
• Examine the evacuation plan posted on the back of the hotel room doors and the instructions listed in the hotel directory.
• Count the doors between your room and the nearest fire exit and remember how many there are. This may be an enormous help in a smoke-filled hallway.
• Choose a consistent place to keep your hotel room key at all times.

Reporting an Emergency

“If You See Something, Say Something” is a national campaign that raises public awareness of indicators of terrorism and terror-related crime as well as the importance of reporting suspicious activity and other emergencies to state and local law enforcement.

Follow these instructions:

• Stay calm.
• Give your name, location and specifics of the emergency (e.g., fire, medical).

Seattle Convention Center Summit

For NON-LIFE-THREATENING emergencies: Contact SCC Security at 206-219-4748 x4748 on a house phone. You also can push any Assistance button in the building or ask any uniformed SCC employee for assistance. Do NOT call 911.

For LIFE-THREATENING emergencies: Contact SCC Security at 206-219-4748 x4748 on a house phone. You also can push any Assistance button in the building or ask any uniformed SCC employee for assistance. Do NOT call 911 directly when possible.

Hyatt Regency Seattle (headquarters hotel)

For NON-LIFE-THREATENING emergencies: Dial 55 from any house phone. If you dont have access to a house phone, call 206-859-6399.

For LIFE-THREATENING emergencies: Call 911 and then report to hotel security by dialing 55 from any house phone. If you don’t have access to a house phone, call 206-859-6399.

All other hotels

Guests at other AAOMS host hotels should familiarize themselves with the hotel’s emergency procedures. Contact the front desk upon check-in regarding security and emergency information.

Responding During an Emergency Evacuation

If an evacuation order is issued or if it is necessary to evacuate due to an emergency, follow the instructions of public safety and security/emergency personnel and:

• Take only keys, wallets and essential belongings with you.
• Leave the building immediately.
• Do not investigate the source of the emergency.
• Walk – don’t run – to the nearest exit.
• Use stairs, not elevators.
• Assist people with special needs.
• Proceed directly to the designated gathering location.
• Wear weather-appropriate clothing if possible.
• Do not attempt to re-enter the facility until the “All Clear” is given.
• Once the “All Clear” is received, follow directions for re-entering the facility.

Fire or smoke

If you see smoke or flames:

Use CARE:

• Contain the fire by closing all doors as you leave.
• Activate the nearest fire alarm pull station. (Pull stations are located near all building exits.)
• Report the fire to public safety and security personnel.
• Evacuate or extinguish. (In most cases, it is best to evacuate.)

Use a fire extinguisher only if:

• You have been trained.
• You have your back to an unobstructed exit.
• You have a fully charged and proper type of unit for the fire you are fighting.
• The fire is contained, and you have reported the fire by fire alarm or called public safety.
• Everyone else has left the area.
• There is little smoke or flames.

Never fight a fire if:

• You lack a safe way to escape should your efforts fail.
• It has left its source of origin.
• You are unsure of the type of extinguisher you need or have.

Suspicious Packages

If you have any reason to believe that a letter or parcel is suspicious, DO NOT take a chance or worry about embarrassment. Follow this guidance:

• Notify public safety and security personnel.
• Do not touch the package or object.
• Do not tamper with the package or object.
• Do not attempt to move the package or object.
• Do not open the package or object.
• Do not put the package or object in water or an enclosed space, such as a drawer or box.
• Evacuate the immediate area.

Weather Safety

In case of inclement weather threats, stay calm. Remember, a “watch” indicates conditions are favorable for severe weather. A “warning” indicates severe weather has developed or is indicated on radar.  

Tornados

In the event of a tornado warning, go to the lowermost, innermost location and remember DUCK:

• Down to the lowest level.
• Under something sturdy.
• Cover your head.
• Keep in shelter until storm has passed.

Hospitals

Virginia Mason Medical Center (.5 miles from Hyatt Regency Seattle)

1100 Ninth Ave., Seattle, WA 98101
206-624-1144
VMFH.org

Swedish Hospital First Campus (1.1 miles from Hyatt Regency Seattle)

747 Broadway, Seattle, WA 98122
206-386-6000
Swedish.org

Harborview Medical Center (1.2 miles from Hyatt Regency Seattle)

325 Ninth Ave., Seattle, WA 98104
206-744-3000
UWMedicine.org

Area Pharmacies

Walgreens (.5 miles from Hyatt Regency Seattle)

222 Pike St., Seattle, WA 98104
206-903-8392

CVS Pharmacy (.6 miles from Hyatt Regency Seattle)

1401 2nd Ave., Seattle, WA 98104
206-494-3251

Local Police and Fire Departments

Emergency: 911
Seattle Police Department non-emergency number: 206-625-5011
Seattle Fire and EMS Department non-emergency number: 206-386-1400

Poison Control Center

Phone: 800-222-1222

Scooter Rental

To rent a scooter or mobility wheelchair, call Wheels for Feet at  425-256-2882or visit wheelsforfeet.com.

Anti-harassment Policy

AAOMS has zero tolerance for any form of discrimination or harassment including, but not limited to, sexual harassment by participants or AAOMS staff at AAOMS meetings. If you experience harassment or hear of any incidents of unacceptable behavior, AAOMS asks you report it here, so appropriate action can be taken.

Report a concern
AAOMS reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and AAOMS reserves the right to prohibit attendance at any future meeting.

Additional Resources

Other resources for guidance regarding storms, fire, cybersecurity, terrorism, active shooters and transportation include:

• FEMA: FEMA.gov
• Department of Homeland Security: DHS.gov
• Red Cross: RedCross.org